Workplace Policy

1. Purpose

At NineAxis Ltd, we recognise that our people are fundamental to the success of our organisation. This Workplace Policy establishes the principles, standards, and expectations that promote a safe, inclusive, respectful, and high-performing working environment.

Our objective is to cultivate a workplace where employees, contractors, partners, and all individuals acting on behalf of NineAxis can perform their responsibilities professionally, ethically, and collaboratively while delivering exceptional value to our clients.

This policy supports our commitment to operational excellence, employee wellbeing, equality, and continuous improvement.

2. Scope

This policy applies to:

* Permanent employees

* Fixed-term employees

* Temporary workers

* Agency workers

* Consultants

* Contractors

* Subcontractors

* Interns

* Volunteers

* Directors

* Individuals representing NineAxis at client locations or public events

The policy applies across all work environments, including:

* Client premises

* Company offices

* Remote working locations

* Home offices

* Business travel

* Training venues

* Meetings

* Company events

* Digital and virtual workplaces

Every individual representing NineAxis is expected to comply with this policy.

3. Our Workplace Principles

NineAxis is committed to maintaining a workplace founded upon the following principles:

* Integrity in every decision and action.

* Respect for every individual.

* Professionalism in all interactions.

* Accountability for our commitments.

* Collaboration across teams and partners.

* Inclusion and equal opportunity.

* Safety without compromise.

* Continuous learning and development.

* Customer-focused service delivery.

* Compliance with all applicable laws and regulations.

These principles guide how we work internally and how we represent NineAxis externally.

4. Equal Opportunity, Diversity and Inclusion

NineAxis is committed to providing equal employment opportunities and maintaining an inclusive workplace free from unlawful discrimination.

Employment decisions are based solely upon:

* Skills

* Qualifications

* Experience

* Competence

* Business requirements

* Performance

We do not tolerate discrimination on any unlawful basis, including but not limited to:

* Age

* Disability

* Gender

* Gender reassignment

* Marriage or civil partnership

* Pregnancy or maternity

* Race

* Nationality

* Ethnic origin

* Religion or belief

* Sex

* Sexual orientation

* Any other characteristic protected by applicable legislation.

We actively promote diversity because we believe diverse teams strengthen innovation, improve decision-making, and better serve our clients.

5. Respect at Work

Everyone has the right to work in an environment characterised by dignity and mutual respect.

Employees and representatives of NineAxis are expected to:

* Treat others courteously.

* Communicate professionally.

* Listen respectfully.

* Value differing opinions.

* Encourage teamwork.

* Demonstrate emotional intelligence.

* Resolve disagreements constructively.

Bullying, intimidation, victimisation, harassment, discrimination, abusive language, or threatening behaviour will not be tolerated under any circumstances.

6. Professional Conduct

Every representative of NineAxis is expected to maintain the highest standards of professional behaviour.

This includes:

* Acting honestly and ethically.

* Protecting the reputation of NineAxis.

* Delivering quality service.

* Meeting commitments.

* Following company procedures.

* Wearing appropriate attire where applicable.

* Demonstrating professionalism at client sites.

* Maintaining confidentiality.

* Avoiding conflicts of interest.

* Using company resources responsibly.

Professional conduct extends to written communications, telephone conversations, video meetings, social media activity, and face-to-face interactions.

7. Flexible and Hybrid Working

NineAxis recognises that modern working practices require flexibility while maintaining operational effectiveness.

Depending on role requirements, work may be performed:

* On-site

* Remotely

* Through hybrid arrangements

Flexible working arrangements must:

* Support client service delivery.

* Maintain productivity.

* Protect confidential information.

* Meet operational requirements.

* Be approved where necessary.

Employees working remotely are expected to maintain professional standards equivalent to those expected within a traditional workplace.

8. Health, Safety and Wellbeing

The health, safety, and wellbeing of our people remain fundamental priorities.

NineAxis is committed to:

* Providing safe working environments.

* Identifying and managing workplace risks.

* Supporting physical wellbeing.

* Supporting mental wellbeing.

* Promoting healthy working practices.

* Providing appropriate training.

* Encouraging prompt reporting of hazards.

Every employee shares responsibility for maintaining a safe workplace.

No individual should undertake work they believe presents an unacceptable risk to health or safety.

9. Learning and Professional Development

NineAxis encourages continuous professional development.

Employees are expected to:

* Develop new skills.

* Participate in training.

* Share knowledge.

* Pursue professional excellence.

* Maintain relevant certifications where applicable.

The company supports learning that contributes to improved service delivery, operational excellence, and career progression.

10. Confidentiality and Information Security

All confidential information obtained during employment or engagement with NineAxis must be protected.

This includes:

* Client information

* Employee information

* Commercial information

* Financial information

* Operational information

* Technical information

* Intellectual property

Confidential information shall only be accessed, used, or disclosed where authorised and necessary for legitimate business purposes.

Employees must comply with applicable data protection legislation and internal information security requirements.

11. Ethical Business Conduct

NineAxis expects every representative to conduct business honestly and responsibly.

Employees must:

* Avoid bribery.

* Avoid corruption.

* Declare conflicts of interest.

* Protect company assets.

* Comply with legal requirements.

* Report unethical conduct.

* Maintain accurate records.

* Act fairly with clients, suppliers, and colleagues.

Business decisions should always reflect integrity and transparency.

12. Workplace Communication

Professional communication supports effective collaboration.

Employees are expected to:

* Communicate clearly.

* Respond promptly.

* Share information appropriately.

* Maintain professionalism in written correspondence.

* Respect confidentiality.

* Represent the company positively.

Electronic communication should always reflect the standards expected of NineAxis.

13. Use of Company Property

Company equipment, systems, technology, and resources are provided for legitimate business purposes.

Employees are expected to:

* Protect company assets.

* Use equipment responsibly.

* Prevent misuse.

* Report loss or damage promptly.

* Follow company IT and cybersecurity requirements.

Unauthorised or inappropriate use of company resources may result in disciplinary action.

14. Reporting Concerns

NineAxis encourages employees to raise concerns where they reasonably believe:

* Company policies are being breached.

* Unsafe practices exist.

* Unethical conduct has occurred.

* Harassment or discrimination has taken place.

* Fraud or misconduct is suspected.

Reports will be handled confidentially wherever possible.

Individuals who raise genuine concerns in good faith will not suffer retaliation.

15. Compliance

Failure to comply with this policy may result in appropriate corrective action, including disciplinary measures where applicable.

Serious breaches may result in termination of employment, engagement, or contractual relationships.

16. Policy Review

This policy will be reviewed periodically to ensure continued compliance with applicable legislation, evolving workplace practices, and organisational requirements.

Updates may be introduced where necessary to reflect legal, operational, or strategic changes.

Commitment

NineAxis Ltd is committed to fostering a workplace built upon professionalism, integrity, inclusion, safety, respect, accountability, and continuous improvement.

By maintaining these standards, we strengthen our people, enhance client confidence, and create an environment where individuals and businesses can thrive together.

Approved by:

Board of Directors

NineAxis Ltd

Version: 1.0

Effective Date: 09 July 2026